Teams & Collaboration

Work together seamlessly with team workspaces, role-based permissions, and shared resources. Scale your link management as your organization grows.

Collaborative Link Management

Teams transform ShrinkLink from a personal tool into a collaborative platform. Share links, domains, pixels, and analytics across your organization while maintaining control over who can do what.

Workspaces
Organized team environments
Permissions
Role-based access control
Shared Resources
Domains, pixels, CTAs
Team Analytics
Combined performance data

Creating a Team

Setup Steps

  1. Click your team dropdown in the navigation
  2. Select Create New Team
  3. Enter a team name and optional description
  4. Upload a team logo (optional)
  5. Click Create Team

You'll automatically become the Owner of teams you create, with full administrative access.

Team Settings

As an Owner or Admin, configure your team in the Settings section:

  • Name & Description: Team identity
  • Logo: Appears in team switcher and reports
  • Default Domain: Default domain for team links
  • Default Pixels: Automatically applied to new links
  • Billing: Subscription and payment management

Team Roles

ShrinkLink uses role-based access control to manage what team members can do.

Role Capabilities
Owner Full access to everything. Can delete team, transfer ownership, manage billing, and remove any member including admins.
Admin Manage team settings, invite/remove members, manage all links and resources. Cannot delete team or change billing.
Member Create and manage own links, use shared resources (domains, pixels, CTAs). Cannot manage team settings or other members' links.
Viewer View links and analytics only. Cannot create or edit anything. Perfect for stakeholders who need visibility.

Permission Matrix

Action Owner Admin Member Viewer
View team analytics
Create links
Edit own links
Edit all links
Manage domains/pixels
Invite members
Remove members
Team settings
Billing & subscription
Delete team

Inviting Team Members

Invitation Process

  1. Go to Teams → Members
  2. Click Invite Member
  3. Enter their email address
  4. Select a role
  5. Click Send Invitation

Invitees receive an email with a link to join. If they don't have a ShrinkLink account, they'll be prompted to create one.

Managing Invitations

  • View pending invitations in the Members section
  • Resend invitations that may have been missed
  • Revoke invitations before they're accepted
  • Invitations expire after 7 days

Switching Between Teams

Use the team switcher in the navigation to move between your personal workspace and team workspaces:

  1. Click the current workspace name in the navigation
  2. Select the team you want to switch to
  3. Dashboard and all resources update to show team content
Personal vs Team: Your personal workspace is always available. Use it for personal projects or testing. Team workspaces are shared with all team members.

Shared Resources

Teams share resources that any member can use when creating links:

Custom Domains

Domains added to a team are available to all members. Admins can set a default domain that automatically applies to new links.

Retargeting Pixels

Configure pixels once, use them across all team links. Ensures consistent tracking without sharing pixel IDs with individual team members.

CTA Overlays

Create branded overlays that maintain consistency across all team links. Members select from pre-approved CTAs when creating links.

Tags

Team tags help organize links across the workspace. Create a standardized tagging system that all members follow.

Team Analytics

View aggregated analytics across all team links:

  • Team Dashboard: Combined click counts and trends
  • Member Performance: Links and clicks by team member
  • Resource Usage: Which domains and pixels are used most
  • Export: Download team-wide analytics reports

Filtering Analytics

Filter team analytics by:

  • Team member (who created the link)
  • Domain used
  • Date range
  • Tags

Team Use Cases

Marketing Team
  • Share branded domains across all marketers
  • Enforce consistent pixel tracking on all campaign links
  • View combined campaign performance across the team
Agency
  • Create separate teams for each client
  • Invite clients as Viewers to see their link analytics
  • Keep client resources isolated and organized
Enterprise
  • Separate teams for different departments or brands
  • Centralized billing with distributed management
  • Audit trail of who created which links

Leaving or Removing Members

Leaving a Team

  1. Go to team settings
  2. Click Leave Team
  3. Confirm your departure
Note: Owners cannot leave their team without transferring ownership first. Links you created will remain with the team.

Removing Members

Owners and Admins can remove members:

  1. Go to Teams → Members
  2. Find the member to remove
  3. Click the remove button
  4. Choose what happens to their links (transfer or delete)

Best Practices

Use the Right Role

Give members the minimum permissions they need. Promote to Admin only when necessary.

Standardize Resources

Set up shared domains, pixels, and CTAs before inviting members for consistency.

Create Tag Conventions

Establish a tagging system and document it for team members to follow.

Regular Analytics Reviews

Schedule team analytics reviews to identify top performers and opportunities.

Create Bio Pages

Build beautiful link-in-bio pages for your team members or brand profiles.

Bio Pages